MEETING INTELLIGENCE. REIMAGINED.
AI-Orbit manages the full meeting lifecycle — scheduling, email triage, transcription, tasks, and CRM updates — across Gmail and Outlook. One platform for professionals who live in meetings.
Scroll to bring order to the chaos
Your team uses Calendly for scheduling, Zoom for calls, Otter for transcription, Trello for tasks, and HubSpot for CRM. Half your people are on Gmail. Half are on Outlook. Nothing talks to anything. Decisions get lost. Follow-ups slip. You spend more time managing tools than managing your business.
What if one platform handled the entire meeting lifecycle?
ONE PLATFORM. FULL LIFECYCLE.
AI-powered scheduling across Gmail and Outlook. Cross-platform free/busy matching. Travel time intelligence that accounts for real commute between meetings. Shareable booking links. Multi-attendee auto-scheduling.
AI reads, categorizes, and prioritizes your inbox. Reads attachments — PDFs, docs, images — for full context. Assigns priority scores. Drafts replies that match your writing style. Connects email threads to upcoming meetings.
Real-time transcription with speaker identification. Key moment flagging. Action item detection. Auto-generated summaries sent to all attendees within minutes. Never lose a decision again.
Tasks extracted from meetings AND emails — assigned, dated, tracked. Follow-up emails drafted automatically. HubSpot CRM updated with meeting context. Nothing falls through the cracks.
BUILT FOR PROFESSIONALS WHO LIVE IN MEETINGS
8–12 active engagements. 6–10 hours/week on prep alone.
Prep time drops to under 2 hours. Zero missed action items.
15–20 monthly client meetings. Compliance documentation is manual.
Compliance docs generated automatically. Advisors focus on advising.
50+ active matters. Inconsistent notes. Incomplete billing capture.
Better billing capture. Consistent documentation across every matter.
50+ meetings/week. CRM never updated. Follow-up takes days.
CRM auto-updated with meeting context. Follow-up in minutes.
20+ client accounts. Ad hoc notes. No consistent documentation.
Every client meeting documented identically. QBRs backed by data.
Vendor meetings, department reviews, board sessions — action items lost.
Board-ready summaries. Complete action item tracking.
WHY AI-ORBIT
| Capability | AI-Orbit | Motion | Otter.ai | Copilot |
|---|---|---|---|---|
| Cross-platform (Gmail + Outlook) | ✓ | — | — | Outlook only |
| Email intelligence + attachment reading | ✓ | — | — | Limited |
| Meeting transcription + summaries | ✓ | — | ✓ | ✓ |
| Task creation from meetings AND email | ✓ | — | — | Limited |
| Travel time intelligence | ✓ | ✓ | — | — |
| CRM integration (HubSpot) | ✓ | — | — | — |
| No credit / usage metering | ✓ | — | — | ✓ |
| Price (per user/mo, annual) | $19–$29 | $19–$34 | $17–$40 | $30 add-on |
SIMPLE, TRANSPARENT PRICING
Billed annually
Launching May 15, 2026
Billed annually
Launching July 1, 2026
30-day free trial on both plans. No credit card required.
WHY I BUILT THIS
“At a routine business luncheon, a successful owner told me his biggest operational problem wasn’t cash flow or staffing — it was his inbox. I’d heard the same thing from dozens of clients over 30 years. So I built the tool I wished existed.”
James Felds
Founder & CEO, Focustar Advisors
30+ years | $1B+ in transactions | 8 industries | 3 continents
No credit card. Works with Gmail and Outlook. Set up in minutes.
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